General

The Event Organisers, Lucinda and Douglas Weymouth have overall responsibility for health and safety and appoint a Health and Safety Steward, to ensure that all the appropriate Health and Safety legislation is complied with and undertakes to run the competition in accordance with British Eventing’s rules and guidance.  The Health and Safety Steward (primarily) and the Organisers are required to ensure the areas of competition and those accessible to the public and other Officials are (so far as is reasonably practicable) subject to a risk assessment and that this, and a record of the actions taken, is documented in the Event’s Health and Safety Plan.

Spectators

All reasonable and practical steps are taken to ensure the health, safety and welfare of those attending the event. Spectators are, so far as is reasonably practicable encouraged to acquire a programme which contains a map showing the different parts of the event site and suitable viewing locations.  Spectators will also be directed clearly to wherever they want to go e.g. Secretary’s office, toilets, first aid point or cross country course.  Spectators will also be prevented from straying inadvertently into the path of oncoming horses by defined crossing points, signage, stringing, whistle blasts or public address announcements.

Advice to the Public

The organisers of this event advises you that due to the prevailing weather, uneven and, in parts, irregular terrain at this event, it may at times be difficult for spectators to move around freely and easily. As a result of which, it may not be suitable for those spectators who suffer from certain medical conditions. All spectators enter the event at their own risk and are advised to wear suitable footwear. The organisers shall not incur any liability, except as required by law, in respect of any injury or damage to spectators or their property howsoever caused.

Emergencies

The emergency services at the event include the doctor, ambulances, vet and fence repair personnel. They have access to all parts of the site and can be quickly contacted through any steward, judge or official – most immediately through the issue of a personal radio.  Accidents involving horses and competitors are well catered for and the appropriate officials are constantly ready to report these as they occur and to call for appropriate emergency services.

General

Save for death or personal injury caused by the negligence of the organisers or anyone for whom they are in law responsible, neither the organisers of this event not British Eventing, nor any agent, employee or representative of these bodies accepts any liability for any accident, loss, damage, injury or illness to horses, owners, riders, spectators, land, cars, their contents and accessories, or any other person or property whatsoever, whether caused by their negligence, breach of contract or in any other way whatsoever.

Safe Guarding

Cumbria Horse Trials is Affiliated to and operates under the Auspices of British Eventing; the National Governing Body for Eventing in the UK. British Eventing (BE) have overall responsibility for the Safeguarding of vulnerable individuals, both in moral terms and as defined in law. Cumbria Horse Trials, it’s officers and officials will, whenever possible, assist British Eventing in the execution of its responsibilities, which are outlined in the statement below (last revised 2014).

Cumbria Horse Trials abides by British Eventing’s   Safeguarding Policy and Procedures – January 18 Version 4 as attached.

Douglas Weymouth will be the event, Nominated Welfare Officer NWO.

The role of the NWO is:

• Adopt and promote BE’s Safeguarding Policy and that of the BEF
• Be the first point of contact at the affiliated event or training session for volunteers, young members or parents for any issue concerning safeguarding, child protection or welfare, poor practise or potential/alleged abuse
• Follow the flowchart contained in the BEF Safeguarding Equestrian Sport Policy for procedures for recording and reporting information as required
• Report any allegations or complaints to the LWO
•  Ensure confidentiality is maintained and information is only shared on a ‘need to know’ basis.
• Have access to contact details for Children’s Services, the Police and LWO. Where appropriate this information should be established with the assistance of the event organiser before the affiliated event.

It is not the role of the NWO to be a Child Protection expert or to determine whether or not a serious incident has taken place, rather to record the details and seek guidance if necessary.

In addition BE appoints its three event officials; Scorer, Technical Advisor and Steward, as Nominated Welfare Officers (NWO) for its affiliated events as well as the Chairman of Selectors for each of the Youth Teams and the U18 Coordinators for U18 and youth team training sessions, youth championships and trials.

Ends

Last updated: January 2022